Progress Reports - Instructors

Email Notification

You will receive an email asking for your feedback for students in your class. The email includes a direct link to the progress report where you will enter your feedback.

The link expires on the date listed in the email. After that date, the campaign is over, and you will no longer be able to provide information for the students using this method. Be sure to complete your student feedback on or before the deadline date.

Alert Workflow

Students will be contacted by trained Student Navigators when instructors raise alerts. The Student Navigators inform the student of the concern and offer compassionate behavioral modification recommendations or share personal stories. Students will be contacted first by phone or text and through email as a final attempt. Emails will only be sent after notifying the student. These email messages will include resources and contact information for tutoring hours, advising offices, or other campus resources. When Student Navigators identify opportunities for tutoring or academic advising support, the case will be reassigned appropriately and an appointment will be scheduled for next steps toward improvement.

Entering Student Feedback

Click on the link in the request notification email to view the Student Feedback screen and start entering your feedback.

You will see Alert reasons you can use to help define your students' performance. Please only include one Alert reason (or cause for concern) and provide additional concerns or context in the comments area of the feedback form. NOTE: You will notice a reason called 'High Five!' This Alert can be used to identify students who have performed exceptionally or who have made noticeable improvement.

Please follow these guidelines to complete your Student Feedback form:

• If you have no concerns with any student, select “Submit unmarked students as not At-Risk (I'm FINISHED)” and the Progress Report process is complete. The form assumes all students not marked At-Risk are making sufficient progress.
• If you have marked the students for whom you have concerns but all other students are making sufficient progress, select “Submit unmarked students as not At-Risk (I'm FINISHED)” and the Progress Report process is complete. No further feedback can be provided after selecting this option.
• If you have students for whom you have concerns but you do not have time to complete your feedback request from, select “Submit only marked students (but I'm NOT DONE)” This option allows you to submit only the students you have marked on the report so that you can return to it later. This can be very helpful if you only have time to fill out part of the feedback form. Instead of leaving the form pulled up on your computer, you can submit your work, return, and finish later by clicking the link in the request notification email. Remember to complete your submissions before to link expires.

Please enter information in the Absences, Current Grade and Comments box as appropriate. NOTE: These boxes are optional but the more feedback you pass along to advisors and support staff, the easier it will be to get the student the help they need.

Important Notes

• Alert Reasons are only reported on students for which instructors have marked "YES" for having a concern or 'kudo' to share regarding their performance.
• Only include one concern (Alert Reason) per student. If additional concerns exist, include them in the Comments area.
• Only the 'Non-academic Concern' Alert Reason triggers an email message providing the student with several resources.
• The comments you share will help provide context for Student Navigators and the advisor as they follow up with the student. Any emails triggered by Alerts will not include the instructor’s comments.
• Because Jayhawk GPS integrates with Outlook, any email notifications sent to the advisor or Student Navigator when you raise an Alert will appear to be sent from the instructor who raised the Alert. Please note, the advising community often activates their KU email ‘out of office’ notification to auto reply so that students are aware of current advising information. Please simply disregard the auto reply message.
• Academic Counselors in Athletics are sent email notifications informing them when an Alert is raised on a student athlete or a Case is opened.

Faculty Syllabus Statement

When participating in Progress Reports sent out through Jayhawk GPS, the following text can be copied into your course syllabus to inform your students that you will be sharing information about their performance throughout the semester:

"This course utilizes Jayhawk GPS, a student success technology that is designed to inform your academic success at the University of Kansas.  As your instructor, I may communicate your course performance to you and your assigned academic advisor through Jayhawk GPS if I believe you might benefit from additional resources or support at KU. This notification will prompt an email to your student account and a Student Navigator, your advisor or another member of your Student Success Team may reach out to you through email, phone or text as well. Please be sure your contact information is accurate in Enroll & Pay so that they may reach you. You may opt our of receiving texts by replying "STOP" to any incoming messages. You can access your Jayhawk GPS / Navigate360 login to schedule appointments online with your assigned academic advisor and other resource staff across the KU campus. We encourage you to download the companion app to this technology, Navigate360 Student, to your mobile device for additional push notification features."

Progress Report Canvas Slide

When participating in Progress Reports sent out through Jayhawk GPS, Academic Success Operations has provided a Progress Report Canvas Slide to be copied into your Canvas course to inform your students that you will be sharing information about their performance throughout the semester.